One Mind Job Opening: Development Coordinator

Position Description

The Development Officer is a mid-level role at the center of One Mind’s fundraising operations, donor engagement, and event management efforts. The Development Officer will support the Development team’s management of a large portfolio of donors and prospects, leading outreach, tracking, and follow-up materials to move each relationship forward. The Officer will own the Neon CRM to ensure a seamless moves management system, as well as managing donor records, data entry, and data integrity across the development function.

This role also supports event logistics for One Mind’s signature fundraising events, the annual Music Festival and the Apollo & Psyche gala, working closely with the event management team to manage sponsorship deliverables, registrations, and payments. In support of the broader team, the role includes drafting donor outreach and acknowledgment correspondence, managing stewardship and pipeline tracking, assisting with grant and sponsorship deliverables, and handling administrative responsibilities such as calendaring and meeting coordination for the Development team.

The Development Officer will work collaboratively across teams, particularly each Program Lead and the Finance & Operations team, to ensure seamless integration of fundraising and financial processes. Reporting to the Associate Director of Development, the position will work closely with both the Associate Director and the Chief Development Officer on donor strategy, pipeline priorities, and stewardship. The ideal candidate will bring at least 5 years of development, project management, or sales experience, strong organizational and technical skills, and the ability to thrive in a dynamic, team-oriented environment.

Opportunity/Inflection Point

This is an exciting opportunity to join a dynamic organization in a role designed to strengthen the Development team’s capacity and impact. The Development Officer position offers a chance to cultivate and steward a portfolio of major donors and prospects, contribute to meaningful fundraising efforts, and play a key role in the planning and execution of high-profile events like the annual Music Festival and the Apollo & Psyche gala. This role takes ownership of core development operations, including CRM and data management, grant deliverables, and donor management, and supports event logistics currently carried by the Associate Director of Development and the Finance and Operations team, ensuring a more focused and streamlined approach to fundraising. For someone passionate about nonprofit work, collaborative fundraising, and event operations, this position offers genuine ownership of core development functions and the opportunity to make a tangible difference. One Mind is fortunate to be in a position of substantial growth and is seeking a candidate who can thrive in a fast-paced fundraising environment working with the leading family offices, foundations and corporations supporting our programs.

Responsibilities include (but not limited to)

Donor Portfolio & Stewardship (40%)

• Partner with One Mind program leads on fundraising for each program, including donor outreach, calendaring, pipeline management, and tracking of deliverables and reporting deadlines. This is the core function of the role.
• Manage a portfolio of donors and prospects, leading outreach, stewardship, tracking, and follow-up materials to move each relationship forward.
• Draft donor outreach communications and timely, personalized thank-you and acknowledgment letters, ensuring accuracy in gift details and donor recognition preferences.
• Manage donor stewardship and pipeline tracking, including acknowledgment timelines and stewardship touchpoints, maintaining prospect lists, and tracking next steps in Neon CRM.

Grants & Sponsorships Deliverables (10%)

• Manage the tracking of grant and sponsorship deliverables related to fundraising and programs.
• Support grant report drafting and submissions.
• Ensuring sponsorship and grant deliverables are met for each program.

CRM & Prospect Data Management (25%)

• Own the Neon CRM: maintain donor profiles, manage all development/fundraising data entry, and ensure data integrity across the donor database.
• Maintain electronic files and folders (Google Drive and CRM).
• Utilize data to ensure team stays on track with donor invoicing and follow-up.

Fundraising Events (15%)

• Support event logistics for One Mind’s fundraising events (Music Festival, Apollo & Psyche), in coordination with the event management team.
  • Manage sponsorship deliverables for events.
  • Manage attendee registration, ticket purchases, and tracking of outstanding payments.
  • Coordinate general event operations with the event management team.
• Process invites via Paperless Post for smaller fundraising dinners and events.

Team & Administrative Support (10%)

• Coordinate meetings, conference calls, and materials for the Development team, donors, and team members (calendaring).
• Work with the Finance team on pledge invoices.
• Support the team and organization on various other projects.

Qualifications

• At least 5 years of development, project management, nonprofit fundraising experience preferred, i.e. experience with major donors of $100,000+.
• Demonstrated experience managing projects and donor or client relationships, including outreach, tracking, and follow-up.
• Strong proficiency with Microsoft Office Suite, Windows based PC’s, Google Drive, and Neon (principles of CRM use and management).
• Excellent written communication skills, with demonstrated experience drafting donor correspondence, acknowledgment letters, and other external communications.
• At least 3 years of direct experience managing or being heavily involved in operations of large events (fundraising events preferred).
• Bachelor’s degree in administration, communications, English, or other field related to non-profit fundraising/administration. Experience will be considered in lieu of education.

Location

• Successful candidates can work remotely for a significant portion of the time. Candidates must reside on the West Coast of United States (WA, CA), preferably in the Bay Area or nearby region. Candidates will be required to travel to Napa Valley, San Francisco, and other areas around the United States depending on fundraising event needs. The candidate will be required to work between 9/1 and 9/20 every September for our major fundraising event. The One Mind office is located in Rutherford, CA.

Compensation

Salary is dependent on experience, qualifications, and credentials.

About One Mind

One Mind stands at the forefront of a transformative movement in mental health, delivering innovative solutions to address critical gaps in mental health research, care, workplace wellness, and public perception. By leveraging data-driven methods and evidence-based practices, we fund groundbreaking research, accelerate innovation, enhance workplace wellness, and engage the public to reshape mental health care and awareness. With science as our cornerstone, and people at the center of our work, we are poised to build upon One Mind’s distinguished history of discovery, innovation, and the translation of scientific insights into best practices. Shari and Garen Staglin launched One Mind in 1995 to bridge the gaps that they saw in mental health research funding and patient support. Since then, One Mind has become the leading brain health nonprofit committed to healing the lives of people impacted by brain illness and injury through global, collaborative action. Supported by a growing staff, an active Board of 19 dedicated members, and a 10-person Scientific Advisory Board of the world’s top neuroscientists, One Mind has set the ambitious vision of accelerating brain health for all.